RapidFacto
Multi-stageRole-basedPart 11

Approvals & e-signatures

Multi-stage, role-based approvals for documents, batches, GRNs, purchase orders, and CAPA — with 21 CFR Part 11 e-signatures.

View pricing
Approval inbox
3 pending

Awaiting you

  • SOP-PROD-008 Rev 6

    Document · Step 2 of 3

  • PO-2026-8841

    Purchase · Step 1 of 2

  • CAPA-047 closure

    CAPA · Step 3 of 3

Batch release — MD-2026-0312

Sterile Syringe 5mL · 3-stage workflow

Approved
  1. Production Supervisor10:42 AM

    Rahul Kumar

    Manufacturing verified

  2. QA Manager11:18 AM

    Dr. Mehta

    Test results reviewed

  3. Quality Head11:24 AM

    Anita Kapoor

    Batch release authorized

    21 CFR Part 11 e-signature

    A. Kapoor

Sequential · role-based · full audit trail

rapidfacto / approval

Shared logins and WhatsApp approvals do not survive a regulatory audit. RapidFacto routes each record through sequential, role-based workflows. Production cannot skip QA. QA cannot release without the Quality Head. Every approval is timestamped, commented, and e-signed where required.

Sign-offs that survive audits

  • Eliminate unsigned or out-of-sequence approvals before audits
  • Prove Part 11 controls for US-market product lines
  • Reduce approval cycle time with a single inbox
Approval inbox
3 pending

Awaiting you

  • SOP-PROD-008 Rev 6

    Document · Step 2 of 3

  • PO-2026-8841

    Purchase · Step 1 of 2

  • CAPA-047 closure

    CAPA · Step 3 of 3

Batch release — MD-2026-0312

Sterile Syringe 5mL · 3-stage workflow

Approved
  1. Production Supervisor10:42 AM

    Rahul Kumar

    Manufacturing verified

  2. QA Manager11:18 AM

    Dr. Mehta

    Test results reviewed

  3. Quality Head11:24 AM

    Anita Kapoor

    Batch release authorized

    21 CFR Part 11 e-signature

    A. Kapoor

Sequential · role-based · full audit trail

rapidfacto / approval

Capabilities

What your team uses in RapidFacto — illustrated from the live product.

Approval inbox
3 pending

Awaiting you

  • SOP-PROD-008 Rev 6

    Document · Step 2 of 3

  • PO-2026-8841

    Purchase · Step 1 of 2

  • CAPA-047 closure

    CAPA · Step 3 of 3

Batch release — MD-2026-0312

Sterile Syringe 5mL · 3-stage workflow

Approved
  1. Production Supervisor10:42 AM

    Rahul Kumar

    Manufacturing verified

  2. QA Manager11:18 AM

    Dr. Mehta

    Test results reviewed

  3. Quality Head11:24 AM

    Anita Kapoor

    Batch release authorized

    21 CFR Part 11 e-signature

    A. Kapoor

Sequential · role-based · full audit trail

rapidfacto / approval

Inbox

Pending approvals inbox

One queue for everything awaiting your sign-off — documents, batches, POs, GRNs, and CAPA.

  • Filtered list by process type and stage
  • Open record and approve or reject in context
  • Comments required on rejection
app.rapidfacto.com / approval/workflows

Document workflow

4 stages
1
Author
2
QA Review
3
Quality Head
4
Effective
Config

Approval workflows

Define ordered approval steps by role for each process — SOP release, batch release, PO approval.

  • Multi-stage sequential workflows
  • Different templates per entity type
  • Enable/disable per process in settings
app.rapidfacto.com / approval/roles

Approval Roles

6 roles

Production Supervisor

QA Manager

Quality Head

Document Control

Roles

Approval roles

Map workflow steps to roles — Production Supervisor, QA Manager, Quality Head — not fixed names.

  • Users assigned to approval roles
  • Delegation and coverage when people are away
  • Claims-based access to approval actions
app.rapidfacto.com / e-sign

E-Signature

Part 11

Re-authenticate to sign

Signed: Anita Kapoor · 11:24 AM

Part 11

21 CFR Part 11 e-signatures

Re-authentication at sign-off with signature manifestation on critical approvals.

  • E-signature modal at release steps
  • Configurable per company and process
  • Audit trail shows sign-off events
app.rapidfacto.com / documents

SOP-PROD-008 Rev 6

Step 2 of 3

Awaiting: QA Manager

✓ Author submitted

QMS

Document release approvals

Author → technical review → QA approval → effective date — no orphan SOP versions.

  • Draft documents cannot skip review steps
  • Obsolete prior revision on release
  • Training auto-assigned on effectiveness
app.rapidfacto.com / batch-details

BMR-2025-047 Release

Step 3 of 3

✓ Production verified

✓ QA reviewed

→ Quality Head sign-off

Production

Batch & GRN approvals

Production verification, QA review, and quality head authorization before batch or GRN release.

  • GRN confirmation and inspection approvals
  • Batch release chains after FG testing
  • Cancel or reject with documented reason
app.rapidfacto.com / purchase-order

PO-2025-184

Step 1 of 2

₹ 4,20,000 · MedSupply Co.

Pending procurement head approval

Procurement

Purchase & material approvals

PO approval before send; quarantine release after incoming QC.

  • Purchase order multi-stage approval
  • GRN testing and inspection sign-offs
  • Material release from quarantine

Explore other modules

ManufacturingQuality controlPurchaseStores & inventoryQMSApprovalsReports & compliance

QMS

ISO 13485 QMS software — document control, CAPA, training, internal audit, logbooks, complaints, and management review for medical device manufacturers.

Manufacturing

Digital batch manufacturing records, IPQC, finished good testing, and batch release for medical device manufacturers — ISO 13485 and CDSCO audit-ready.

Reports & compliance

20+ automated PDF reports — BMR, COA, inspection reports, purchase orders — with full audit trail for medical device manufacturers.

See approval workflows live

We'll demo multi-stage approvals, pending inbox, and Part 11 e-signatures on your processes.